City Hall e-mail addresses seen as way to insulate panel from search warrants | ParkRecord.com
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City Hall e-mail addresses seen as way to insulate panel from search warrants

City Hall will soon create a new set of e-mail addresses for the Park City Planning Commission, with an official saying it is preferred that the city-issued addresses be used for communications about the panel’s business.

The Planning Commission on Wednesday night briefly discussed new e-mail addresses with Polly Samuels McLean, a City Hall attorney, and planning chief Tom Eddington.

McLean was especially adamant that the panel be provided with City Hall-issued e-mail addresses, claiming that the arrangement will ensure e-mails to and from the commissioners will be saved.

She said attorneys with cases involving Planning Commission business might demand the e-mails. If the messages are saved on City Hall’s system, they would be more readily available.

If the Planning Commissioners used personal e-mail addresses for official business, McLean said, attorneys could demand to search the home computers of the panel members.

"You don’t want your computer to go through that," McLean told the Planning Commission.

Julia Pettit, a Planning Commissioner who is an attorney, agreed with McLean’s opinion. Pettit said having a City Hall-issued e-mail address could separate their home and professional lives from Planning Commission business.

"I would love to have that insulation," Pettit said.

Eddington, meanwhile, said issuing e-mail addresses through City Hall would make it easier to distribute information to the panel members.

City Hall e-mail addresses end with the "parkcity.org" suffix. Mayor Dana Williams and the five members of the Park City Council have City Hall e-mail addresses, as do staffers.

Members of other City Hall panels, such as the Historic Preservation Board and the Board of Adjustment, use personal e-mail addresses for city business. The Planning Commission, though, is widely seen as ranking second in importance, behind the City Council, of all the municipal bodies.

The Planning Commission receives widespread public input on some matters, with supporters and opponents of development proposals trying to influence then panel.


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